The below guide is to be used for perfect meetings internally. For internal projects, for new campaigns where we are well-versed in the client, etcetera.

<aside> 🎁 Copy and paste for all your meeting agenda needs!

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Internal meeting agenda(s) should always include:

Introduction: Expectations for meeting take-aways

Agenda item 1, 2, 3 etc.

Agenda items are the “what” of the meeting. Specify each agenda item in detail with a short headline.

Preparation needed in advance.

Summarisation and next steps.

All agenda items should have an allotted time and documentation(s) linked in the agenda.

<aside> 🍎 **Example agenda:

Internal meeting for campaign “Success success success!” (60 min)**

Introduction: Expectations for meeting take-aways. 5 min.

Campaign de-brief: Objective and goals. 15 min.

The client wishes 1 million conversions. How can we achieve that?

Backbrief to client.

Team and roles. 10 min

Who does what: distribution plan, strategy, campaign set up, project management and client contact.

Project economy. 10 min.

Hours.

Hours allotment.

What’s next? 15 min.

What can we do to ensure this campaign to be what’s next. Free-form discussion.

Summarisation and next steps. 5 min.

Preparation needed in advance:

Read this brief as well as check out clients social feeds.

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Guidelines:

• In person meetings, don’t have your computer up and running unless your taking notes and/or completing a task needed for the meeting.
• If you are unsure of your role or preparations needed in advance, ask!
• Try 45 minute meetings from time to time.
• If the meeting is a de-brief, and purely informational in nature, consider a recording or a Loom instead to better work with flexible schedules.

Inspiration:

https://www.timecamp.com/blog/2019/04/hidden-art-productive-internal-meetings/#Planning

https://timewiser.com/blog/making-internal-meetings-more-effective/